⚠ IMPORTANT: All phrases are provided for GUIDANCE PURPOSES ONLY. Users must independently verify accuracy and suitability before use in any professional report.   See Terms & Conditions
New for 2026 — Latest Survey Report Phrases

Instant access to survey phrases,
when you need it.

The professional survey phrase library built by a Fellow of the RICS who is a Chartered Building Surveyor. 200+ clauses, ready to use as appropriate in Level 2 or Level 3 Survey Reports.

Get Instant Access → See How It Works
200+
Ready-to-use phrases
43
Survey sections
2
Levels — L2 & L3
2026
Adaptable for your purposes
🏛️Informed by current survey practice
⚖️Informed by current legislation
🔌Informed by relevant British Standards
🔥Informed by Building Regulations guidance
💧Informed by technical guidance documents
The problem

Report writing shouldn't take longer than the survey

Every surveyor knows the feeling — you're back at the desk at 6pm, translating site notes into professional language, checking every regulatory reference, wondering if you've missed something important.

  • ⏰
    Hours lost to rewording standard observationsThe same defects appear on every survey. Writing fresh prose each time is inefficient and inconsistent.
  • 📋
    Regulatory references that go out of datePhrase libraries become stale quickly. SurveyPhrase Pro phrases are reviewed against current practice to help keep your language contemporary.
  • ⚠️
    Inconsistency across your teamFive surveyors, five styles. Junior staff second-guess themselves. Quality varies. Risk creeps in.
Traditional approach
❌ Old CORGI reference ❌ Inconsistent tone ❌ 2 hours rewriting
With SurveyPhrase Pro
✓ Gas Safe Register ✓ 2025 standards ✓ Copy in one click
What you get

Everything a professional
survey report demands

Built for use on site or at the desk. Fast, flexible and comprehensive.

📋

200+ Professional Phrases

From roof coverings to legal rights, covering the key elements of a survey report. Each phrase is provided as a starting point and should be adapted to the specific circumstances of each instruction.

43 sections
⚖️

Level 2 & Level 3 Toggle

Each phrase has two versions — a concise Home Survey form and a comprehensive Building Survey form. Switch with one click.

Both RICS levels
🤖

AI Phrase Suggestion

Describe what you found on site in plain English and the AI identifies the most relevant phrase codes instantly. Built on Claude AI.

On-site ready
⭐

Favourites & Custom Phrases

Star your most-used phrases for instant access. Add your own firm's standard phrases. Everything persists between sessions.

Personalised
✏️

Edit Any Phrase

Every phrase is editable. Modify the wording to match your firm's style or risk appetite. Original text is always restorable.

Fully flexible
⬆️

Bulk Upload via CSV

Import your existing phrase library by uploading a simple CSV or JSON file. Ideal for firms wanting to migrate their current standard clauses.

Team ready
📱

Works Anywhere

Runs in any browser — desktop, tablet or phone. No installation, no login required. Open it and start working immediately.

No setup
🔒

Always Up to Date

Phrases have been reviewed against current practice and legislation, with updates referenced to end of 2025. Always verify applicability before use in a live report.

2026 edition
📄

One-Click Copy

Hit Copy on any phrase and it's on your clipboard, ready to paste directly into your report software. Streamline your workflow immediately.

Instant
Sample phrases

See the quality for yourself

Every phrase is written to provide users with concise descriptions, that can be fully adapted to your requirements or simply copied and pasted into your reports.

ROF-03 Roof Coverings Level 2 — Home Survey
Nail sickness is evident. Slipped slates can be re-secured individually in the short term, but reroofing is likely to be needed within [X] years.
Who it's for

Built for every level of practice

Whether you're a sole practitioner or managing a team of surveyors, SurveyPhrase Pro adapts to how you work.

👤

Individual Surveyors

A starting point to speed up report writing and maintain consistent language — always adapted to the specific circumstances of the instruction.

  • Sole practitioners
  • Freelance surveyors
  • Associates building their practice
  • APC candidates
🏢

Surveying Firms

Standardise report quality across your whole team. Upload your own firm's standard phrases alongside the library.

  • RICS-regulated practices
  • Multi-surveyor teams
  • Training for junior staff
  • Quality control & consistency
⚖️

Related Professionals

Anyone who reads, relies on or comments upon building survey reports will benefit from understanding the standard language.

  • Property solicitors
  • Mortgage underwriters
  • Estate agents
  • Property managers
Authored by

Written for surveyors,
by a surveyor

Written to provide surveyors with standard phrases that can be adapted for use in your Level 2 or Level 3 reports, speeding up the time to complete such reports when compared to simply typing these. The phrase database was built in April 2026, referencing updates as appropriate to end of 2025.

Fellow of the Royal Institution of Chartered Surveyors
Chartered Building Surveyor
Residential Surveyor
Phrase database built April 2026, referencing updates to end of 2025
Pricing

Annual licence. Cancel any time.

A simple annual licence that auto-renews so your access and phrase updates are uninterrupted. Cancel before your renewal date and you will not be charged again.

Individual
£100
per year • single user • auto-renews
  • Full phrase library access
  • AI Suggest feature
  • Level 2 & Level 3 phrases
  • Add & edit your own phrases
  • Single user, one device
  • Email support via webmaster@castle-surveyors.co.uk
  • Annual phrase updates included
Subscribe — Individual →

For use in your own professional reports only. Resale, redistribution and sublicensing are strictly prohibited.

Small Firm
£300
per year • up to 5 users • auto-renews
  • Everything in Individual
  • 5 named user access codes
  • Upload firm standard clauses
  • Consistent team phrases
  • Email support via webmaster@castle-surveyors.co.uk
  • Annual phrase updates included
Subscribe — Small Firm →

All users must be employed by or contracted to the same firm. Resale and redistribution strictly prohibited.

Enterprise
£500
per year • up to 10 users • auto-renews
  • Everything in Small Firm
  • Up to 10 user access codes
  • Upload & manage firm standard clauses
  • Email support via webmaster@castle-surveyors.co.uk
  • Annual phrase updates included
Subscribe — Enterprise →

All users must be employed by or contracted to the same organisation. Resale and redistribution strictly prohibited.

Corporate
Corporate
Contact Us
per year • bespoke • 10+ users
  • Everything in Enterprise
  • Unlimited named users within your organisation
  • Upload & manage firm standard clauses
  • Bulk CSV phrase import
  • Email support via webmaster@castle-surveyors.co.uk
  • Annual phrase updates included
  • Payment online in advance
Enquire Now →

All users must be employed by or contracted to the same organisation. Resale and redistribution strictly prohibited.

All prices are annual licence fees, excluding VAT where applicable. Licences auto-renew annually unless cancelled before the renewal date. Licences are for use within a single named firm only. For organisations with more than 10 users, please enquire about our Corporate licence. Resale, redistribution and use outside your own reports is strictly prohibited. By subscribing you agree to our Terms & Conditions and Privacy Policy. Need a bespoke licence? Get in touch.

FAQ

Common questions

The phrases have been developed by experienced practitioners and are informed by current practice and legislation. They are provided as guidance only and are intended as a starting point. You must satisfy yourself that any phrase you use is accurate, appropriate and compliant with your professional obligations for the specific property and instruction in question. SurveyPhrase Pro accepts no liability for the use of phrases in live reports — see our Terms and Conditions for full details.
No. Once you've opened the tool in your browser, the full phrase library is available offline. The AI Suggest feature requires an internet connection and your own Anthropic API key (free to set up), but all other features work without connectivity — ideal for on-site use.
Yes. Custom phrases, edits, and favourites are stored in your browser's local storage and persist between sessions on the same device and browser. For firm licences, we recommend designating one standard device per surveyor for consistent access to customisations.
Absolutely. The tool supports bulk import via CSV or JSON file. This means you can migrate your existing standard clauses directly into SurveyPhrase Pro without retyping. Unlimited firm licence holders receive assistance with this process as part of their purchase.
You type a plain English description of what you found on site — for example, "significant moss on clay tiles, ridge slipping, possible nail sickness" — and the AI analyses the full phrase library and returns the 4–6 most relevant phrase codes for your observation. Click a code chip to jump straight to that phrase. It uses the Claude AI model and requires your own Anthropic API key (free tier available at console.anthropic.com).
You'll receive an email immediately with your download link and access instructions. The tool is a single HTML file — open it in any browser and start using it straight away. No installation required. Your licence renews automatically each year on your subscription anniversary. Firm licence holders will receive the agreed number of access codes to distribute to their team.
Your licence renews automatically each year. We will email you a reminder at least 14 days before renewal so you can cancel if you do not wish to continue. To cancel, simply email webmaster@castle-surveyors.co.uk before your renewal date. If you cancel, your access continues until the end of the period you have paid for. Phrase updates are included throughout your active subscription and delivered by download link when released.

Ready to reclaim your evenings?

Join surveyors saving hours on report writing every week. Annual licence, cancel any time.

Start Your Annual Licence →
✓ Annual licence   ✓ Auto-renews unless cancelled   ✓ Phrase updates included   ✓ Cancel any time